Any company can face the problem with file exchange control. A lot of factors, e.g. the number of projects and contractors we have or large volumes of documentation, can cause difficulty in file exchange both inside and outside the company, thus affecting its customers and partners. The file exchange service shouldn’t be blocked by antivirus or antispam systems, and it should comply with the company’s security policy.
Email services (e.g. MS Outlook) utilized for corporate communication limit the maximum attachment size up to 20 Mb usually. To share large files employees frequently use Skype file transfer or various web services (e.g. RapidShare, DepositFiles) that deliver data via public FTP servers, which, in fact, contradicts the company’s security policy.
The new file exchange service has been developed by Artezio for cloud computing as a part of the company’s R&D projects activity. SendFile is a web application with a convenient and simple UI that allows sending and receiving file exchange requests and tracking statuses by integration with the corporate email service. The size of the files is limited by the free server disk space only. Storage time is restricted for each file and is controlled by users, which helps to manage disk space more effectively. The secure execution of file transfer operations is provided by using HTTPS protocol.
“Just like any IT company, we deal with large volumes of project documentation and constantly exchange information between the project participants. Using an FTP server is not always convenient, and the sender can’t track it if the file has been downloaded by the recipient. We also faced some problems concerning access and authorization. That is why we decided to develop our own solution based on internal needs, thus being both Contractor and Customer at the same time,” comments Denis Romanovsky, Artezio CTO.
SendFile implementation is based on Java technologies and allows solving a wide range of tasks. The benefits include:
The authorization problem was solved by integration with the Active Directory that eliminated the need for creating additional user accounts and regulated the file access.
Another functionality added to SendFile allows requesting files from a user who receives an email notification with a link leading to the upload page. Thus the request recipient doesn’t need to be registered.
SendFile has been successfully implemented in the Artezio internal infrastructure, and due to its simple use and convenience it already covers more than 90 percent of large files exchange within the company. Short deployment terms and support access via the UI made the project an innovative commercial solution that has been used by a number of companies so far.
Please see the SendFile Presentation to learn more about Artezio’s SendFile service.